* Do you know specifically WHY you want photographs of your event?

* Do you know the specific media for the finished product, i.e. black & white,
color, prints, transparencies,

4x5’s, 8x10’s, etc.?

* Do you have a specific idea how the finished image(s) should look?

* Do you know how you would like the finished product delivered?
(In paper jackets, in a preview or highend presentation album, etc.)

* Do you have an idea of how much of the photographer’s time will be required?

* Do you have an idea of what time of day will work best for your needs?

* Do you know specifically when you, your company, ad agency, etc. will need the finished product?

* Do you have a set budget?

* Does the photographer have experience with the type of event you are planning?

* Can the photographer produce the kind of media
(35 mm, medium format, transparencies, black & white, etc.) you want?

* Who will maintain the rights to the photos and/or negatives?

* Does the photographer have restrictions regarding number of exposures, locations, etc.?

* How and by whom will the photos be delivered?

* Are there delivery charges?

* How soon can finished photos be expected?

* What are the payment terms?

* What are reprint charges?

* Does the photographer’s proposal/contract detail ALL the terms of your agreement?

* Inform the photographer completely what the job includes:

* Times, locations, contact(s), guests, etc.

* Types of photos (specific shots of individuals, scenes, decorations, food)

* Be specific on what shots you want, the photographer is not a mind reader.

* Contact the photographer prior to the event to confirm all the details.

* Be sure all arrangements have been made for the photographer’s needs, including settings,
subjects, lighting, security passes, etc.

* If someone from your staff is to work directly with the photographer, has that person
been contacted and arrangements finalized?