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Looking For Corporate Audio/Visual
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How to find the right audio
visual company
Puget Sound Business Journal (Seattle)
by
Reprinted St. Louis Business Journal, A Sister
Publication
Meeting
planners & Event planners do it all the time, but choosing a company
to provide audio visual services for the
next corporate function can
be bewildering to those doing it for the first time.
The most important step in selecting the right service provider involves simply outlining the project. Audience, message, meeting objective, venue, and budget are things that the candidate companies will need to know to accurately bid a project.
Is it an
employee recognition program or a sales meeting? A board of
directors meeting or an awards banquet?
The style of each will
demand a vastly different presentation flavor, perhaps even format.
Next determine
the extent of the program sought. Services offered by audio visual
companies run the gamut from renting
equipment to providing complete
creative consultation, production and running of the show. Simple or
complex, your needs
will eliminate some of the candidates.
How involved do
you wish to become? Will you have time to act as producer?
Do you
want the audio visual company to provide meeting management or just
run the equipment?
There is a world of work to be done in between.
Before meeting
with any candidates, rough out how you think the program should go.
Will there be one speaker behind a podium or various people roaming
the stage at times?
Do you hate spotlights? Will general stage lighting create the
effect you seek?
If you don't know, solicit suggestions when comparing companies.
You can also find companies that are recommend by other companies
such as the Corporate Event Channel.
All AV companies that are
listed on our website have been pre-screened and have met our
highest standards
so be sure to check them all out to find the one
that best suits your needs & budget.
In addition to
asking for and calling references, ask to observe an upcoming event
the company is producing that will be similar to yours.
If none are
planned, ask to see a tape of a past event that may have been
similar. If they have nothing, be curious about the reason.
When
contacting references, ask about the company's record of meeting
intermediate project deadlines. How were the technicians
on the job
dressed and behaved? If they will be visible to your audience, is it
important to you that they be suited up? If so, make
this clear now
or plan on being disgruntled later.
To assure a
smooth presentation, experienced meeting planners recommend a
rehearsal.
he audio visual company should agree to a
pre-presentation rehearsal to coordinate individuals' presentations
with lights,
sound and video. Typically this is held a few hours
before the event, after the company sets up the equipment but
before
it's too late to correct any bugs. Are there any charges for
rehearsals?
When it comes
to producing the presentation, consider the type of tools and the
level of
razzle dazzle needed. Companies' technological abilities
also vary.
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Videos in Mobile, Huntsville.
Mobile Audio, Mobile, Video, Audio, Staging Rental Laptop Computer Wireless Mics, AV's, Videos, Rentals in Vermont
Videos in Mobile, Mobile.
Montgomery Audio, Montgomery, Video, Audio, Staging Rental Laptop Computer
Wireless Mics, AV's, Mobile Videos,
Rentals In
Vermont Videos in Montgomery.
Thanks For Making
The Corporate Event Channel The #1 Resource Directory For Planning A Corporate
Event!
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