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How to find the right audio visual company
Puget Sound Business Journal (Seattle)
by Reprinted St. Louis Business Journal, A Sister Publication

Meeting planners & Event planners do it all the time, but choosing a company to provide audio visual services for the
next corporate function can be bewildering to those doing it for the first time.

The most important step in selecting the right service provider involves simply outlining the project. Audience, message, meeting objective, venue, and budget are things that the candidate companies will need to know to accurately bid a project.

Is it an employee recognition program or a sales meeting? A board of directors meeting or an awards banquet?
The style of each will demand a vastly different presentation flavor, perhaps even format.

Next determine the extent of the program sought. Services offered by audio visual companies run the gamut from renting
equipment to providing complete creative consultation, production and running of the show. Simple or complex, your needs
will eliminate some of the candidates.

How involved do you wish to become? Will you have time to act as producer?
Do you want the audio visual company to provide meeting management or just run the equipment?
There is a world of work to be done in between.

Before meeting with any candidates, rough out how you think the program should go.
Will there be one speaker behind a podium or various people roaming the stage at times?
Do you hate spotlights? Will general stage lighting create the effect you seek?
If you don't know, solicit suggestions when comparing companies.

You can also find companies that are recommend by other companies such as the Corporate Event Channel.
All AV companies that are listed on our website have been pre-screened and have met our highest standards
so be sure to check them all out to find the one that best suits your needs & budget.

Witness an event

In addition to asking for and calling references, ask to observe an upcoming event the company is producing that will be similar to yours.
If none are planned, ask to see a tape of a past event that may have been similar. If they have nothing, be curious about the reason.
When contacting references, ask about the company's record of meeting intermediate project deadlines. How were the technicians
on the job dressed and behaved? If they will be visible to your audience, is it important to you that they be suited up? If so, make
this clear now or plan on being disgruntled later.

To assure a smooth presentation, experienced meeting planners recommend a rehearsal.
he audio visual company should agree to a pre-presentation rehearsal to coordinate individuals' presentations with lights,
sound and video. Typically this is held a few hours before the event, after the company sets up the equipment but
before it's too late to correct any bugs. Are there any charges for rehearsals?

When it comes to producing the presentation, consider the type of tools and the level of
razzle dazzle needed. Companies' technological abilities also vary.

Use Our Interactive Planning Forms To Get A No Obligation Price
Quote On Your Corporate or Private Event
 

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Because we are a large network of entertainment professionals we are able to connect you with a quality and
professional Audio/Visual company that will help make your event perfect.

Choosing the right Audio/Visual  Rental Rental Company is one of the most important things you will do
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If you prefer, you can also hire one of our professional event planners. They will do everything for you from
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Please check out ALL the companies that are listed on our website to be sure to find the one that best suits your needs and budget.

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